LoadingLogo

Help

Back to Questions

File or Folder Storage/Sharing in Public Areas

Thanks to ODU Bulut, you can follow a project with your colleagues and managers. Through the same office documents through common folders You can work simultaneously.

Creating a New Public Folder

  • From the Modules menu, enter the Public Folders field.
  • You can save your folder after giving a name by clicking the New Public Folder field from the right-click menu.

Note: If you see the right-click menu as Disabled, you do not have permission to create a public folder. This authorization is defined to you by your system administrator.

Note: Public Folders do not fill your defined quota. It causes the common quota defined for the company to be filled.

Note: It is not possible to create multiple public folders with the same name.

  • After the folder is created, right click on it and select Share to User Group from the menu. (You can only perform this operation in the folders you have created.) Learn how to create a User Group.
  • You can save your folder after giving a name by clicking the New Public Folder field from the right-click menu.

Note: This field appears inactive in yellow folders. The management of these folders can be performed by the opener or the system administrator.

  • In this way, you can start working with other users in the folder.

There are 3 color folder types in the Public Folders area;

Green Folder: It refers to the folders that you have created and shared with another user/users. All powers are managed by you. (System administrators can also intervene in these folders and edit the person's privileges.)

Yellow Folder: It refers to the folders that a user in the organization has shared with you.

Red Folder: It refers to the folders that contain critical data and can only be accessed with a password.

  • You can save your folder after giving a name and setting a password by clicking the New Public Encrypted Folder field from the right-click menu.
  • In order to access the contents of the red folder, all users added to the folder must know the password.
  • If the password of the red folder is forgotten, it is possible to change it by the user who created the folder.

  • Change Password: You can enter a new password by selecting the Password Setting option from the right-click menu for the relevant folder.

It is possible to make file/folder-based restrictions for the users and user groups you add to your public folders.

  • Right-click on the green folder or enter the Set Permissions field from the three-dot menu.
  • Select the user you want to authorize from the list of all users who can access the folder.
  • Click on the settings icon to the right of the username.
  • All authorizations are empty.
  • Select the actions you want the relevant user to be able to perform and click the Save button.

Note: In public folder authorizations, all users' authorizations are empty. This means that everyone has all the powers.

Note: For a user eg. If you give the File Deletion authorization, you have removed the file deletion authority from yourself and from all users who can access the relevant folder. We recommend that you pay attention when making authorizations.

Note: You can also perform authorization editing only on (green) folders that you have created yourself.

For user manual Click here.